Hastings & Rother Triathlon Club

Hastings & Rother Triathlon Club Privacy Policy 




At Hastings & Rother Triathlon Club, we’re committed to protecting and respecting your privacy.

This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent to info@hartri.co.uk   

Who are we?

We’re Hastings & Rother Triathlon Club, a local community Sports Club based in Hastings and Rother supporting children/Adults/Families promoting Fitness, building confidence & promoting a positive wellbeing.

How do we collect information from you?

We obtain information about you when you use our membership forms to help the coaches asses your ability & see if your fit & healthy or are taking any medication & need to have your next of kin details should we need to contact them in an emergency.

What type of information is collected from you?

The personal information we collect might include your name, address, email address, and information regarding the reason for contact. Also your personal health & wellbeing. Any allergies & what medicines your taking.

How is your information used?

We may use your information to:

To contact your next of Kin in an emergency
To pass medical information on to medical experts if your unable to speak for yourself.
To keep you up to date regarding any closure of class or time amendment.

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example health & medical history). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Who has access to your information?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

When you are using our membership forms your details are kept in a safe & secure place which are only available to coaches.

Your choices

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email info@hartri.co.uk

How you can access and update your information

The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at info@hartri.co.uk  

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Use of 'cookies'

Like many other websites, the Hastings & Rother Triathlon  website uses cookies. 'Cookies' are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. This helps us to improve our website and deliver a better more personalised service.

It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies of may result in a loss of functionality when using our website.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

18 or Under

We are concerned to protect the privacy of children aged 18 or under. If you are aged 18 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.

Review of this Policy

We keep this Policy under regular review. This Policy was created in May 2018